Using the BDC and SharePoint Profile Database to Create A Company Directory Lookup

Will Pritchard — Thu, 12 Jul 2007 23:53:34 +0000

Using BDC to query our company’’s SharePoint profiles database ( SharedServices1_DB in our environment ) I was able to create a pretty snappy employee lookup. The data is contained in two tables, the first is the UserProfile_Full table, which contains the Basic Profile Information. The second is the UserProfileValue table. The two are linked by the RecordID Field.

First things first - we designed a SQL query that would suit our needs and display the information we needed. Here is what my final query looked like:

declare @department nvarchar(100)
set @department = ''''
declare @employee nvarchar(256)
set @employee = ''''

select a.Employee, b.Title, e.Department, a.[Office Phone], d.[Cell Phone], c.Email
from
(select
a.RecordID,
a.PreferredName as Employee,
b.PropertyVal as [Office Phone]
from
UserProfile_Full a, UserProfileValue b
where
b.PropertyID=8 and
a.RecordID=b.RecordID) a

left outer join
(select
a.RecordID,
a.PreferredName as Employee,
b.PropertyVal as Title
from
UserProfile_Full a, UserProfileValue b
where
b.PropertyID=13 and
a.RecordID=b.RecordID) b
on a.RecordID=b.RecordID

left outer join
(select
a.RecordID,
b.PropertyVal as Email
from
UserProfile_Full a, UserProfileValue b
where
b.PropertyID=9 and
a.RecordID=b.RecordID) c
on a.RecordID=c.RecordID

left outer join
(select
a.RecordID,
b.PropertyVal as [Cell Phone]
from
UserProfile_Full a, UserProfileValue b
where
b.PropertyID=19 and
a.RecordID=b.RecordID) d
on a.RecordID=d.RecordID

where
cast (e.Department as nvarchar(100)) like @department + ''%''
and a.Employee like @employee + ''%''
and a.[Office Phone] is null
order by
a.Employee

Next I needed to build a BDC xml file for the lookup. We created one to use two wildcard filter descriptors, one for the department and one for the employee name.

%

PassThrough
SqlServer
SP01
SharedServices1_DB
SQLUserAccount
password

Employee Contact List

select a.Employee, b.Title, e.Department, a.[Office Phone], d.[Cell Phone], c.Email
from
(select
a.RecordID,
a.PreferredName as Employee,
b.PropertyVal as [Office Phone]
from
UserProfile_Full a, UserProfileValue b
where
b.PropertyID=8 and
a.RecordID=b.RecordID) a

left outer join
(select
a.RecordID,
b.PropertyVal as Email
from
UserProfile_Full a, UserProfileValue b
where
b.PropertyID=9 and
a.RecordID=b.RecordID) c
on a.RecordID=c.RecordID

left outer join
(select
a.RecordID,
b.PropertyVal as Department
from
UserProfile_Full a, UserProfileValue b
where
b.PropertyID=14 and
a.RecordID=b.RecordID) e
on a.RecordID=e.RecordID
where
cast (e.Department as nvarchar(100)) like @department + ''%''
and a.Employee like @employee + ''%''
and a.[Office Phone] is not null
order by
a.Employee

Text

Is Like

Is Like

Department

Employee

Title

Office Phone

Cell Phone

Email

Once we uploaded the BDC, we created a new page for the BDC and implemented the Business Data List Webpart, chose our new BDC as the Type and voila!

The SharePoint Insider

SharePoint is the Fastest Growing Server Product in Microsoft’’s History

Business Intelligence Survey Updated

PerformancePoint Rumored To Go RTM as Early as September

PerformancePoint Planning Must Read

Using the BDC and SharePoint Profile Database to Create A Company Directory Lookup